Hudson Contract Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using our services, you can be assured that it will only be used in accordance with this privacy statement.
Hudson Contract Ltd may change this policy by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
Hudson Contract Ltd (‘we’, ‘us’ or ‘our’), which includes Hudson CIS (GB) Ltd, Hudson CIS (Guernsey) Ltd, Hudson Administration Services Ltd, Hudson PAYE Services Ltd and Hudson Freelance Ltd, is the UK’s largest workplace audit and CIS contract provider. We are registered in England & Wales and our registration number is 10046708 at 1 Mill Lane, Bridlington, YO16 7AP.
Compliance is key to our business and so we take your privacy very seriously and when we do collect data we do so under the General Data Protection Regulations as a data controller.
We collect your personal information in a number of ways:
Collecting very specific, relevant information is a necessary part of us being able to provide you with the services and products that help you to grow your business success.
We collect the following information:
We require this information to understand your needs and supply you with the best possible service. We use your information in development of our legitimate interests in operating our services, websites and business. We can break the data we collect into the following categories:
Client Data: As a Hudson Contract customer we need to collect and use information about you, your colleagues and company to provide you with our services such as:
We will only ask you for the details that we need to enable us to carry out our contractual arrangements to ensure our service to you runs smoothly.
Freelance Operatives: As a subcontractor appointed/engaged by one of our clients we collect and use information about you to pay you as a subcontractor.
Supplier Data: We collect data from you to enable us to carry out our contractual arrangements so our relationships run smoothly.
Website Visitors: We use third party services to generate useful insights into visitors to our site and to help us manage the services we provide. This includes information such as how you use our websites, the frequency with which you access our websites, and the times that our websites is most popular.
If you would like to find out more information about what data we collect about you when you visit our websites, please click here.
Age Limitations: We do not allow use of services and websites by anyone under 16 years old. If you know of anyone younger than 16 that has been provided us with information, please contact us and we will delete the information.
We are committed to ensuring that your information is secure. In order to stop unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard the information we collect online.
We continually monitor our systems for potential areas of vulnerabilities and attacks, and we regularly carry our penetration testing to identify additional ways to protect your data and our business.
We will only keep your data for as long as it is necessary for the purpose for which it was collected. At the end of the required retention period we will destroy, delete or anonymise your data.
We sometimes share your personal data with trusted third parties in order to fulfil our contractual and legal requirements.
To ensure your data is kept safe, we apply the following policies to all organisations:
Examples of the kind of third parties we work with are:
On occasion we may need to share you data with a third party for their own purposes, we will only do this in very specific circumstances e.g.
For further information please contact our Data Protection Officer.
In order to provide our services to you sometimes we need to share your personal data with one of our trusted third parties outside of the European Economic Area (EEA), such as the United States.
On the occasions we do this we have procedures in place to ensure your data receives the same protection as it would if it stayed within the EEA. For more details about this please contact our Data Protection Officer.
You have the right to request:
You have the right to request a copy of any information about you that we hold at any time, and also to have that information corrected if it is inaccurate. To ask for your information, please contact Hudson Contract Ltd, 1 Mill Lane, Bridlington, East Yorkshire, YO16 7AP, or email firstname.lastname@example.org.
If we choose not to action your request we will explain to you the reasons for our refusal.
Your right to withdraw consent
Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent.
You can inform us at any time that we stop using your personal data for direct marketing (either through specific channels, or all channels).
However in cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
You have the right to stop the use of your personal data for direct marketing activity through all channels, or selected channels. You can stop your personal data being used for directing marketing by:
We will always comply with your request.
Checking your identity
To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice. If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
To contact our Data Protection Officer please email email@example.com or write to Data Protection Officer, Hudson Contract Ltd, 1 Mill Lane, Bridlington, YO16 7AP
If you are not satisfied with our response or believe we are not processing you data in accordance with the law you can complain to the Information Commissioners Office (ICO), there details can be found here.
Last review date: 9 May 2018